What is Tourplan?
The tour plan is a complete hotel software solution which simplifies itinerary planning, reservation management and communication between hotels and tour operators. It automates these tasks, allowing properties to reduce manual efforts and ensure reservations are processed accurately. For hotel groups like yours, Tourplan is an essential tool to ensure the smooth running of all your properties.
Route planning software vs route planning software
While tour planning software is primarily designed to manage the entire customer experience and itinerary, tour planning software focuses more on logistics and scheduling. Tourplan combines these features, giving you a complete solution for working efficiently with tour operators.
In this article, we’ll explore why Tourplan matters to hotel groups like yours, how it works, and how its integration with SiteMinder can transform your reservations management process.
How important is Tourplan for hotels?
If you manage multiple relationships with tour operators, it’s essential to track booking updates in real time. Tourplan automates this process, reducing your manual workload and ensuring that reservations are confirmed and updated in real time. Integrating Tourplan with SiteMinder can significantly increase your efficiency, allowing you to focus on delivering great customer experiences (and not your administrative requirements) while increasing your revenue.
More global bookings, more revenue, more control
Unlock the full potential of your hotel reservations management with SiteMinder’s seamless integration with Tourplan, designed to maximize your revenue and efficiency.
Watch the demo
How does the Tourplan software work?
Tourplan simplifies your booking process by acting as a central platform that connects you to Inbound Tour Operators (ITOs) and Destination Management Companies (DMCs). It automates the flow of reservation information between you and the tour operator, ensuring that all reservations are accurate, up-to-date and confirmed in real time.
The role of Tourplan in automation
Tourplan automates many processes that would otherwise require manual entry. By reducing the need for manual updates, you can free up staff to focus on guest-related tasks, improving the overall efficiency of your hotel.
- Automated booking imports: Tourplan automatically captures ITO and DMC reservations, eliminating the need for manual entry and avoiding overbooking.
- Real-time updates: Any changes to itineraries or reservations are instantly reflected in your system, reducing errors and ensuring accurate availability.
- Instant confirmations: Tourplan confirms reservations in real time, informing your team and tour operators without manual tracking.
- Centralized communication: It automates the exchange of booking details and updates with tour operators, streamlining communications in your system.
Connection with ITOs and DMCs
Tourplan simplifies the connection between your hotel and ITOs and DMCs, automating the flow of reservation information in real time.
It ensures that reservations, itinerary changes and availability updates are instantly reflected in your property management system (PMS), reducing manual entries and avoiding errors. The system synchronizes your room inventory (whether direct reservations or More than 1,350 OTAs we connect with) and rates from operators, allowing them to make reservations based on accurate and up-to-date data.
Tourplan also manages group bookings efficiently, centralizing all booking details in one place and automating communication, including booking confirmations and availability updates. This ensures seamless coordination with wholesale tour operators, while also taking care of invoicing and payments, making the whole process faster and more transparent.
Example
A medium-sized hotel group integrated Tourplan to manage reservations for more than 10 tour operators. As a result, they reduced their manual labor by 40%, saving valuable time and allowing their staff to focus on improving the customer experience.
Not only that, but they have cemented their own place as a strong partner in their local tour operators’ business plans, providing an excellent position to support mutually beneficial long-term relationships.
Tourplan integration: everything you need to know
Tourplan’s integration with SiteMinder is seamless and ensures that you can efficiently manage bookings from multiple tour operators. This integration removes the need for manual data entry, keeping your property management system (PMS) up to date without additional effort.
Tour Plan API
Tourplan’s integration with the SiteMinder API allows you to automate reservation management and communication between systems. The setup process is simple and the API supports a variety of popular PMS solutions, ensuring compatibility across your technology stack.
Here are the key steps:
- Access API credentials: Contact SiteMinder to activate the Tourplan connection and receive your API key for secure integration.
- Log in to your PMS: SiteMinder’s API supports popular property management systems (PMS) such as Opera, RoomMaster, Protel, and Cloudbeds. If you use a custom PMS, the API is flexible for tailor-made integrations.
- Configure API settings: Configure the data flow between SiteMinder and Tourplan. This ensures that ITO and DMC bookings sync in real time with your PMS via SiteMinder.
- Test the integration: Run test reservations to correctly confirm data feeds, ensuring rates, availability and reservations are correctly synchronized.
- Enable live management: Once testing is complete, your systems are brought online and all Tourplan bookings are automatically synchronized with your PMS.
Tour package prices
Tourplan operates on a flexible pricing model, which includes several key costs:
- API Fees: Tourplan charges for access to the API, the exact price depending on the number of properties and the volume of reservations you process.
- Integration costs: There may be a one-off integration cost, covering the technical setup and connection between Tourplan and your other systems.
- Subscription fees: Tourplan charges ongoing subscription fees, from 900 USD per year, depending on the size and needs of your hotel group, number of users and additional features.
Although there are upfront and ongoing costs, the benefits of using Tourplan often outweigh these expenses. The software automates many manual processes, significantly reducing administrative work, reducing labor costs and minimizing errors that can lead to lost revenue. Additionally, improved booking efficiency and real-time inventory management Help optimize room occupancy, which has a direct impact on your revenue potential.
For a hotel group managing high volumes of bookings from ITO and DMC, the time and cost savings from reduced manual labor, as well as improved operational efficiencies, often make Tourplan a profitable choice.
Connection to the visit plan
When you log in to Tourplan, you access a comprehensive dashboard to manage reservations, update availability and track reservation data in real time. Compared to its competitors like Rezdy, TourConnect and Ventrata, Tourplan stands out with its unique features:
- Superior automation: Tourplan excels at automating the entire booking process, reducing manual efforts more effectively than its competitors, making it ideal for handling high volumes of bookings.
- Real-time updates: Unlike many competitors, Tourplan provides transparent, real-time updates directly to your PMS, minimizing the risk of booking errors and ensuring smooth operation.
- Wide integration options: Tourplan integrates with a wider range of systems, including SiteMinder’s Channel Manager and popular PMS solutions, giving you flexibility that competitors often lack.
- Scalability: Whether you manage a small hotel group or are expanding into new markets, Tourplan scales effortlessly, providing better operational control than most competing platforms.
Tourplan’s deep integration with SiteMinder, advanced automation and real-time updates make it an ideal choice for hotel groups looking to streamline operations and increase efficiency.
Tour plan system
Tourplan helps you scale your operations by efficiently managing large volumes of group bookings. Whether you are dealing with multiple properties or increasing your presence in the market, Tourplan ensures that your growing number of bookings is managed smoothly.
What is the advantage of Tourplan for hotels?
Tourplan offers several key advantages, including the optimization of your revenue management. With detailed booking data, you can make smarter pricing decisions and improve your overall efficiency. In combination with SiteMinder, you gain access to valuable insights that further improve your booking automation and decision-making processes.
Tourplan is also flexible, allowing you to adapt to the latest trends in the travel industry. By using SiteMinder and Tourplan together, you can deliver more personalized experiences to your customers, stay ahead of the competition, and meet evolving travel expectations.